Example sketch
Inspection reports without paper and retyping
“Our technicians fill out inspection reports on paper, and someone retypes them in the office, often weeks later and with questions about the handwriting.”
An example, not a client project: we wrote the sentence, an AI drafted the concept, we edited it.
ConceptInspection and quality
Inspection Folder
Fill out inspection reports at the equipment, get them signed, and have them in the office instantly.
How we understood your problem
The report is created twice: once on paper at the equipment, once when retyped in the office. In between lie weeks in which a defect goes unnoticed. Photos sit on personal phones, signatures on carbon copies.
Interface
Data model
| Entity | Field | Type |
|---|---|---|
| Equipment | name | Text |
| location | Text | |
| type | Text | |
| next_inspection_due | Date | |
| Inspection | equipment | Reference |
| date | Date | |
| technician | Text | |
| signature | File | |
| completed | Yes/No | |
| Inspection Point | inspection | Reference |
| text | Text | |
| result | Text | |
| Defect | inspection_point | Reference |
| severity | Text | |
| photo | File | |
| resolved_on | Date |
| From | Cardinality | To | Relation |
|---|---|---|---|
| Equipment | 1:n | Inspection | is inspected in |
| Inspection | 1:n | Inspection Point | contains |
| Inspection Point | 1:1 | Defect | results in |
Market value
What this problem would be worth on the market: how the product could be offered if it were sold. Not our price, and not a quote.
Billed per user per technician
- Most likely fit
Reports
19 €
per month · per technician
-
With defect list
27 €
per month · per technician
You pay for who inspects. The back office reads along for free.
Roadmap
-
Stage 1
One template
The most common equipment type can be inspected on a tablet, with signature and PDF.
-
Stage 2
Defects
Photos, severity levels and one shared list of open defects.
-
Stage 3
All templates
The business maintains its own templates; inspections work offline too.
Core features
- Inspection templatesOne checklist per equipment type, maintained by the business itself.
- Defect with photoPhoto, severity and note attach directly to the inspection point.
- On-site signatureThe operator signs on the tablet; the PDF is then unchangeable.
- Works offlineFill it out in the boiler room, sync happens automatically later.
- Open defectsOne list across all equipment, sorted by severity.
Product scope
What the first version contains, who works with it and what deliberately stays out.
Roles2
- TechnicianWorks through inspection points on a tablet, photographs defects, gets them signed.
- Back officeSees completed reports instantly and schedules defect repairs.
Modules3
Views
- Inspection
- Defects
Master data
- Equipment
Integrations3
- Calendar
- Invoicing software (PDF)
- Email sending
Build-out
- First version One template The most common equipment type can be inspected on a tablet, with signature and PDF.
- Stage 2 Defects
- Stage 3 All templates
Deliberately left out
- No route planning: appointments come from the existing calendar and are just linked.
- No invoicing: the report goes as a PDF to the existing invoicing system.
- No free-form builder: templates consist of inspection points, nothing more is needed.
In this product: no AI
None. An inspection report is evidence; what counts is what the technician saw.
What the AI explicitly does not doNo inspection result is suggested or filled in. Empty points stay visibly empty.
Mobile and on site
The same data on the phone: for everyone who is not at a desk.
Three questions we would ask you first
-
How many different report templates really exist today, and who changes them?
-
Does any client require a specific format or its own forms?
-
How long must reports be retained, and who may access them later?
A sketch, not a quote. Drafted by an AI, presented by us.