Example sketch
Capturing delivery notes in the building materials trade
“Our drivers bring back signed delivery notes on paper, days pass before invoicing, and some notes never turn up again.”
This sketch is an example. We wrote the sentence; the concept was generated by an AI and edited by us; our renderer draws it.
ConceptInventory and logistics
Delivery Note Inbox
The signed delivery note is in the office before the truck leaves the site.
How we understood your problem
The signed delivery note is the document the invoice waits for, and it travels around in the glove compartment. Days pass between unloading and billing. If a note goes missing, exactly the proof that matters is gone in a disputed delivery.
Who it's for
- DriverPhotographs the signed note or collects a signature on the phone.
- BillingSees complete notes instantly and releases them for invoicing.
- DispatchSees which routes still have outstanding notes.
Interface
Data model
| Entity | Field | Type |
|---|---|---|
| Route | date | Date |
| vehicle | Text | |
| driver | Text | |
| Delivery Note | number | Text |
| route | Reference | |
| customer | Text | |
| status | Text | |
| released | Yes/No | |
| Record | delivery_note | Reference |
| photo | File | |
| signed_by | Text | |
| timestamp | Date | |
| Discrepancy | delivery_note | Reference |
| type | Text | |
| quantity | Number | |
| photo | File |
| From | Cardinality | To | Relation |
|---|---|---|---|
| Route | 1:n | Delivery Note | delivers |
| Delivery Note | 1:1 | Record | is documented by |
| Delivery Note | 1:n | Discrepancy | has |
Market value
What this problem would be worth on the market: how the product could be offered if it were sold. Not our price, and not an offer.
Billed by usage per 100 delivery notes
- Most likely fit
Base price, 500 notes
59 €
per month · per 100 delivery notes
-
Each additional 100
8 €
per month · per 100 delivery notes
In building materials trade, business fluctuates with the season. The price flexes with it.
Roadmap
-
Stage 1
Photo and inbox
Drivers take photos; the office sees every note the same day.
-
Stage 2
Matching
Routes from the ERP system; missing notes surface every evening.
-
Stage 3
Release
Complete notes go to invoicing in a batch; discrepancies are handled separately.
Core features
- A photo is enoughPhotograph the note; the number is recognised, the driver types nothing.
- Signature on the phoneFor sites without paper: name, signature, place and time.
- Matched against the routeEvery route shows which notes are missing, the same evening.
- DiscrepanciesThe driver notes a shortfall or breakage on site, with a photo.
- Release for invoicingComplete notes go to the ERP system in a batch.
Deliberately left out
- No route planning: routes and delivery notes still originate in the ERP system.
- No invoicing: the inbox supplies the document; booking happens in the existing system.
- No vehicle tracking: for the record, the location at the moment of signing is enough.
What the AI does
Reads the delivery note number from the photo and detects whether the signature field is filled.
What the AI explicitly does not doNotes read with low confidence go to review. The AI never touches quantities or prices.
Integrations
- ERP system (routes, release)
- Document archive
Three questions we would ask you first
-
Can the ERP system provide routes and note numbers daily, and in what format?
-
Do all delivery notes show the number clearly, or as a barcode in the same place?
-
Who signs on site, and does a photo of the paper note count internally as proof?
A sketch, not an offer. Generated by an AI, rendered by us.